Applying for a Grant

Application Process

There are two phases of the grant application process:

Phase 1: Concept 

Applicants are invited to submit a 500-word description of the proposed project. This requirement applies to new applicants, organizations funded prior to 2020, or funded any year through the Community Response Fund or Executive Director’s Fund.

Note: If you were funded in 2020 through either the Oral Health 2020 fund or a Request for Proposal, you may skip the concept phase.

CareQuest Institute accepts concepts, or 500-word project summaries, from organizations seeking to improve oral health on a rolling basis. Concepts should include:

1) Description of the issue you intend to address
2) Description of the project for which you are seeking funding
3) Why funds are needed to complete the project

Concepts can be submitted at any time through the online grants management portal. Concepts are reviewed monthly, and organizations whose work strongly aligns with the Institute’s priority areas will be invited to enter the next stage of the application process, to submit a full proposal.

If you are interested in submitting a project concept, and have questions, please reach out to a member of the grants team. Members of the grants team are available to talk through funding concepts prior to submission.

Phase 2: Full Proposal 

Upon invitation, applicants can submit a full proposal which is a more comprehensive application including a project narrative, workplan, evaluation plan, and budget. This detailed proposal allows applicants to fully describe the proposed scope of work and corresponding steps necessary for implementation.

How to Apply

Concept and full proposal submissions are managed through Fluxx, our online grants management portal. If you do not have a FLUXX account:

  1. Visit the Fluxx and select "Register Now" in the bottom right-hand corner of the front page.
  2. Once you are logged into your account, click the "Apply Now" button in the bottom left-hand corner.
  3. Follow the steps to complete your application, noting that you will need to save periodically.


Visit the online grants management portal, Fluxx.

Webinar on 2021 Grantmaking

Connect with the Grants Team


How to Apply for a Grant 

Instructions on how to apply for a grant through Fluxx, the online grants management portal. 

Proposal Submission Deadlines

The proposal review schedule for the year 2021 Grants Strategy is as follows. Proposals will be reviewed monthly from February through July of 2021. There will be two additional proposal review meetings in September and November of 2021, as needed. Deadlines for the monthly proposal review sessions are outlined below, however, are subject to change. Please note that the final deadline for consideration for a grant in 2021 is Thursday, October 28, 2021.

Grant Review Month                            Proposal Submission Deadline         
March                                                      Friday, March 5 - CLOSED
April                                                         Friday, April 2 - CLOSED
May                                                          Friday, April 30 - CLOSED
June                                                        Tuesday, May 18 - CLOSED
July                                                         Tuesday, July 13 - CLOSED
September                                             Tuesday, August 31 - CLOSED
November                                              Thursday, October 28 - CLOSED

Once a proposal is submitted, a member of the grants team will follow up with you about the results of the review process. If you have any questions or concerns, please contact the grants team at


Where can organizations apply for funding, and where can they find more information about the 2021 grant process?
Organizations can apply for funding through our online grants management portal, Fluxx: You can also find more information about the funding areas on Fluxx, or by visiting our grantmaking landing page.

What types of organizations are eligible for funding?
CareQuest Institute seeks to fund 501(c)(3) organizations in the United States and US territories.

Is there a funding amount maximum and/or a range for funding in 2021?
Coming into a new year with a new strategy, we want to be flexible in relation to minimums and maximums and consider the scope for minimum, maximum or average grant awards. We would consider the scope of your work as well as its alignment with our priorities for 2021.

What are important deadlines for the 2021 grant program?
New partners are asked to submit a concept paper prior to submitting a full proposal. Concepts will be reviewed monthly until July of 2021, September 2021 and November 2021.

What budget line items are eligible/not eligible for funding?
CareQuest Institute does not make grants directly to individuals and does not support capital expenses, direct service, mobile vans or payments for procedures.

Are conversations with the grants team encouraged before applying for funding?
Absolutely. We encourage all organizations to reach out to a member of the grants team to discuss the program or project for which you are seeking funding. To connect with a team member, email us or visit online grants management portal Fluxx

What is the OPEN Network and how to I join?
The Oral Health Progress and Equity (OPEN) Network is a network of policymakers, providers, public health activists, and grassroots organizers who are working to create a more equitable oral health care system. You can join the network by visiting their website.